Jordan & Skala’s team of talent is what distinguishes our company from the rest.

If a creative, collaborate environment is one you thrive in and you are ready to be part of one of the top ranked MEP & Sustainability consulting engineering firms in the United States, then we want to start a conversation with you!

The Senior Marketing Coordinator will be responsible for assisting in the development and production of the RFP/RFQ bids and plays an instrumental role in the administration of all marketing efforts under the supervision of our Marketing Manager.

The ideal candidate must be self-motivated, detail-oriented, excellent time management skills and ability to prioritize multiple projects at once meeting deadlines and objectives in fulfillment of the following responsibilities:

Proposal Management

• Lead the development, coordination, and production of high-quality proposals, qualifications packages, and presentation materials in response to RFPs/RFQs.
• Manage proposal schedules, deliverables, and deadlines to ensure timely, compliant submissions.
• Collaborate with technical staff, project managers, and leadership to craft clear, compelling narratives and differentiators.
• Maintain and update project descriptions, staff resumes, and content in marketing databases (e.g., Deltek Vantagepoint, OpenAsset).
• Ensure brand consistency, visual quality, and adherence to company standards in all submittals.
• Facilitate post-submission debriefs and lessons-learned sessions to improve proposal quality and win rates.

Event Planning & Coordination

• Plan, coordinate, and execute company participation in trade shows, conferences, client events, and our 'Lunch & Learn' program.
• Manage event logistics, including registration, sponsorships, booth materials, signage, and promotional collateral alongside the Graphics & Communication Coordinator.
• Work closely with Business Development leaders to align event strategy with market goals and client relationship priorities.
• Track event budgets, vendor contracts, and post-event follow-up activities.
• Capture leads and assist with event ROI tracking and reporting.

Marketing & Brand Support

• Support the development of marketing collateral, project sheets, digital content, and internal communications alongside the Graphics & Communication Coordinator.
• Coordinate photographs and other creative resources to support proposals and events.

Collaboration & Leadership

• Mentor junior marketing staff and support professional development within the marketing team.
• Serve as a liaison between marketing, technical, and business development teams to ensure alignment of messaging and client strategy.
• Proactively identify process improvements to enhance proposal and event workflows.

Desired Knowledge and Experience:

• Experience in the Architecture, Engineering, and Construction industry (AEC) or a closely related field and working knowledge of AEC industry practices, terminology, and procurement processes (public and private sector) are required.
• Advanced knowledge of proposal management processes is required, including coordination of multi-discipline teams and development of compliant, compelling submittals (sub-consultant experience a plus).
• Advanced proficiency in Adobe Creative Cloud applications — particularly InDesign, Photoshop, and Illustrator — for producing high-quality, brand-consistent marketing materials.
• Advanced project and event management expertise, with the ability to plan, prioritize, and deliver under tight deadlines.
• Familiarity with CRM and marketing database systems, preferably Deltek Vantagepoint, for tracking pursuits, contacts, and project data.
• Proficiency with Microsoft Office Suite and collaboration tools such as SharePoint, Teams, or Smartsheet.

Required Skills:

• Resourceful, proactive, and solution-oriented with a flexible, adaptive, and collaborative approach.
• Strong graphic design sensibility and ability to translate technical information into visually engaging materials.
• Excellent writing, editing, and proofing skills with strong attention to grammar, tone, and accuracy.
• Exceptional project management and organizational abilities; capable of managing multiple concurrent deadlines.
• Outstanding time management and prioritization skills in a fast-paced environment.
• Demonstrated ability to multi-task and pivot quickly in response to shifting project needs and schedules.
• High attention to detail with a commitment to quality and consistency across all deliverables.
• Confident communicator and team player who builds positive relationships across technical, business development, and leadership teams.

Estimated Salary Range: $75,000 to $85,000

Why join us?

Jordan & Skala Engineers is a great place to work! We offer a family friendly environment with competitive benefits, teleworking options, flexible PTO, wellness incentives, professional development, and more. At Jordan & Skala, you will be consistently challenged by interesting projects. Your opportunities will be limited only by your ambition!

EMPLOYEE GROWTH & DEVELOPMENT

• JSE University
• In House Seminars & Technical Training
• Lunch & Learns
• Financial Assistance toward Educational Development

HELPING YOU MAINTAIN BALANCE

• Hybrid teleworking options
• PTO (Flexible paid time off policy)
• Paid holidays (9)
• Paid Bereavement Leave
• Fitness Incentive Program
• Wellness Programs
• Booster Programs
• Employee Assistance Program

FINANCIAL

• 401(k) Plan
• Discretionary Bonuses 3 Times Per Year
• Flexible Spending Accounts
• Heath Savings Accounts and Employer Contributions
• Financial Seminars
• Competitive Compensation

INSURANCE

• Company paid Life and AD&D Insurance
• Health Insurance
• Company paid Employee Vision & Dental Insurance
• Company paid Short-Term Disability
• Company paid Long Term Disability
• Voluntary Plans (Critical Illness/Cancer, Accident)

Are you ready to be part of kicking off our next big project?

Apply here and start a conversation with us today!

Jordan & Skala Engineers is a leading Mechanical, Electrical, and Plumbing engineering firm with regional design offices located throughout the United States. Jordan & Skala has grown to be one of the largest consulting engineering firms in the U.S., ranked by Consulting-Specifying Engineer trade publication as a top “MEP Giant” consistently since 2004.